1. What is personal data?

Personal data is any data relating to identified or identifiable natural persons.

An ‘identifiable’ person is one who can be identified, directly or indirectly by a number or by one or more specific elements that characterise his or her physical, physiological, psychological, economic, cultural or social identity.

2. Controller

The responsible controller for processing your personal data is::
SIMIM CV
Address: Lenneke Marelaan 8, 1932 Zaventem
E-mail: info@simim.be

3. What personal data do we collect?

• Identification details (First name and surname, address, email address, mobile phone number, company number, legal form, company representative, copy of identity card)
• Contact data (First name and surname, email address, telephone number, national register number and any other contact details)
• Financial data (bank account number, billing details)

In principle, we do not process sensitive personal data about you. If these data are actually processed, this is purely for the purpose of general data processing and never with the intention of using this particular data. In principle, we only process personal data that are relevant in a professional context.
If you are convinced that we have collected personal data on a minor without this consent, please contact us at our email address info@simim.be

4. Why do we process your data ?

• The execution of the mandate for the exercise of the rights of producers of phonograms between you and SIMIM
• Invoicing and accounting
• Managing our customer and supplier relationships
• Performing other contractual obligations
• Improving our website and services
• Compliance with legal obligations
• Improving our services

5. How are these personal data collected ?

• When applying for a mandate or membership of SIMIM
• Visit the simim.be website
• Your interest in SIMIM's services
• Correspondence or contacts with SIMIM

We may also supplement your profile with data we obtain from our systems or other internal sources of information.
In addition, SIMIM may also receive your personal data via other sources of information that are publicly accessible such as in the Belgian Official Gazette, your own website or profile, the National Bank or via the Crossroads Bank for Enterprises. .

Exceptionally, we may obtain information from other databases or sources of information. Before we do so, we check with the providers of these databases or sources to ensure that they comply with the applicable privacy regulations.
We use both paper and digital documents and forms for the collection of data.

6. The legal basis on which personal data is processed

• Your consent: the personal data will be processed after your consent.
• Our legal obligations: the personal data must be processed in order for SIMIM to comply with its legal obligations.
• Carrying out the agreement: the personal data processed are necessary for the performance of the agreement that exists between you and SIMIM
• Our legitimate interest: the personal data may be processed if it is in the legitimate interest of SIMIM as a company, provided that your personal interests do not outweigh our interests.

7. With whom do we share your data?

• Your data may be shared with IMAGIA
• Your data may be shared with third parties if you have given your explicit consent.
• Your data (including the ISRC code) are shared with third parties if this is necessary for carrying out our activities. SIMIM only cooperates with reputable partners who comply with the applicable regulations and provide the necessary security measures for the protection of personal data.
• Your data is shared with third parties if this is necessary for the performance of the agreement with SIMIM or to provide you with more targeted information.
• Your data may be shared with third parties if SIMIM is legally obliged to do so.

Under no circumstances will your personal data be shared with third parties for purely commercial purposes.

8. Your rights

• Right of access
  You have the right to obtain confirmation that we are processing personal data from you, and you have the right to request access to the personal data. Before SIMIM grants access to these details, it may ask you for proof of identification. You may request one free copy of the personal data that SIMIM processes.
• Right of improvement
You have the right to have the personal data adapted free of charge if they are incorrect or incomplete.
• Right to revoke your consent
If the processing is based on your consent, you may revoke this consent at any time. However, this does not affect the lawfulness of the processing based on your consent prior to its withdrawal.
• Right to removal
  In the following cases, you may request the deletion of personal data free of charge:
  • The personal data are no longer necessary for the purposes for which it was collected and/or processed.
  • You revoke your consent and there is no other legal basis for processing the personal data.
  • The personal data has been processed unlawfully.
  • The personal data must be deleted in order to comply with a legal obligation incumbent on SIMIM.
  • You object to the processing and there are no overriding compelling legitimate grounds.
The consequence of such a removal may well be that some SIMIM services can no longer be provided.
• Right to restrict the processing of your personal data
  You have the right to block or limit the processing of your personal data if:
  • You dispute the accuracy of the personal data (during the period that allows SIMIM to verify the accuracy of the data)
  • The processing is unlawful, and you oppose the deletion of the data, but insist on the limit of the processing
  • The processing is unlawful, and you oppose the deletion of the data, but insist on the limit of the processing
  • The data is no longer needed for the processing purposes, but you need them in the context for legal proceedings
  • If you have objected to the processing, pending clarification, or if SIMIM's legitimate interests outweigh your interests.
  If data processing is restricted, SIMIM may store the personal data, but may not process them.
• Right of objection
  
  You have the right to object
  • Against the processing of data, unless SIMIM invokes compelling legitimate grounds that would outweigh your interests, rights and freedoms or which relate to a legal action
  • Against processing for the purposes of scientific or historical research and statistics, unless the processing is necessary for the performance of a task in the public interest.
• Right to transferability
  If the processing is based on your consent, or on an agreement with SIMIM, and the processing is carried out using an automatic process, you have the right to obtain your personal data in a structured, commonly used and machine-readable format. In such case, you also have the right to transfer the data in that format to another data processor. If the processing is based on a legal basis other than your consent or your agreement with SIMIM, the right of transferability does not apply, without prejudice to your other rights.
• Recht om een klacht in te dienen
  SIMIM strives as possible to process your personal data in the most transparent and correct manner. If you nevertheless feel that something is wrong, you may always contact us via the email address info@simim.be

You also have the right to lodge a complaint with the supervisory authority, the Belgian Data Protection Authority:
Drukpersstraat 35, 1000 Brussel
E-mail: contact@apd-gba.be
Phone number : 02/274. 48. 35
Website: https://www.gegevensbeschermingsautoriteit.be

9. Exercise your rights

If you wish to exercise any of your aforementioned rights, you may send your request by registered letter to SIMIM, Lenneke Marelaan 8, 1932 Zaventem.

10. Security of your data

SIMIM takes all reasonable and appropriate security measures to secure your personal data, at both technical and organisational level. In doing so, we consider the state of art, the implementation cost, the nature, scope and context and the processing purposes and the probability and severity of the potential risks as identified by us. In this way, unauthorised access, unwanted destruction, loss or modification of data and data leaks are avoided as much as possible. Systems are continuously monitored and improved so that security can be guaranteed. Nevertheless, no system or procedure can completely exclude the aforementioned risks.

11. How long do we keep your data ?

We do not retain your personal data longer than necessary for the purposes for which they are processed, considering the legal obligations.